Technical Services Administrative Professional
3.
7 Plymouth, MI Plymouth, MI Full-time Full-time Estimated:
$45.
2K - $57.
3K a year Estimated:
$45.
2K - $57.
3K a year The Opportunity:
In this role, you will serve as an Administrative Assistant and will work alongside our Geotechnical and Materials groups.
You will support several team members across these groups in the Plymouth, Michigan office and work daily with Administrative Team Members in our Regional Offices.
Responsibilities:
Project Assistance:
Proofreading, formatting, and processing documents, with the responsibility of ensuring they follow our company standards; Running reports and following up with outstanding items.
(Multiple internal programs will be used); Sending feedback requests to clients; Tracking and following up on project requirements.
(proposals signed client agreements, safety forms, reports, and change orders).
General Office Duties:
Equipment and Vehicle tracking such as maintenance and recalls; Answering phones and greeting guests; Coordinate and attend meetings and participate on internal committees to capture key tasks, document assignments, track deliverables, and follow up with Project Managers to help with their deliverables; Update team member resumes; Help prepare deliverables for presentations (PowerPoint or other supporting programs for visuals.
); Communication with team members will be in several different forms, including phone, email, Microsoft Teams video calls, and in person.
Accounting:
Track Business Expenses; Reconciling Credit Cards; Assisting Project Managers with accounts payable and receivables.
Coordination and Travel Arrangements:
Coordinating meetings, primarily for internal team members; Arranging travel for field and office team members; Setting up meetings, primarily internally with room arrangement, IT needs, and meals; Facilitating onboarding of new team members and working with HR.
Technical Skills:
The ideal candidate would exhibit the following:
Experience in an administrative office role.
Excellent Proofreading skills related to word usage, flow, and punctuation.
Excited to learn new programs/processes/technology and grow professionally.
Comfortable communicating via phone, text, email, and Microsoft Teams video calls.
Competency using computer operating systems and current MS Office Suite programs (Word, Excel, Outlook, Teams, and PowerPoint) Experience in Bluebeam preferred.
Ability to understand and adapt to change and react productively to frequent interruptions and changing conditions.
Also, able to independently focus and work on deliverables requiring 1-2 hours of dedication.
Ability to work independently and as a part of a team Ability to reprioritize throughout the day as urgent needs arise Comfortable meeting tight deadlines and adapting to changing project needs with little to no notice Willing to work occasional overtime, weekends, and travel overnight (rare) to meet the needs of our clients Ability to work at a desk for long periods of time.
Core Competencies:
Has competency using computer operating systems and MS Office Suite programs (Word, Excel, Outlook and PowerPoint).
Excellent verbal and written communications skills to effectively interact with clients, team members, and supervisors, conveying technical information clearly.
Strong organizational skills, ability to prioritize, manage workloads, maintain accurate and detailed record-keeping skills, documenting field observations, safety concerns, and problem resolutions.
Effective interpersonal skills to build rapport with clients and team members, fostering positive working relationships, customer-centric approach to provide excellent service to clients, ensuring their needs and concerns are addressed promptly and professionally.
Must be able to understand and adapt to change and react productively to frequent interruptions and changing conditions.
Has a general aptitude for identifying and resolving complex technical problems, utilizing critical thinking and logical reasoning.
Demonstrates ethical conduct, maintaining confidentiality and ensuring safety and security in all aspects of work, strict adherence to safety protocols and guidelines, fostering a safe working environment for yourself and others.
SME's Core Values:
Honesty and Integrity Respect Selfless Service Teamwork Practical Solutions
Benefits:
At SME, we believe that taking care of our employees is the cornerstone of our success.
Our commitment to your well-being goes beyond a job- it is about helping you thrive both personally and professionally.
We offer a benefits package that is not simply meeting an expectation, but a key component of your overall job satisfaction.
The following list highlights many of the benefits SME offers its employees.
SME provides Medical, Dental, and Vision after 30 days of employment.
SME covers the premium cost of medical insurance so that you and your families never have to worry about the costs of healthcare.
401k match Yearly profit sharing that goes directly into your 401k Yearly performance bonuses Yearly wage evaluations Flexible Spending Account Tuition Reimbursement Competitive Paid Time Off Volunteer Time Off Behaviors Preferred Leader:
Inspires teammates to follow them Thought Provoking:
Capable of making others think deeply on a subject Loyal:
Shows firm and constant support to a cause Team Player:
Works well as a member of a group Enthusiastic:
Shows intense and eager enjoyment and interest Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well Dedicated:
Devoted to a task or purpose with loyalty or integrity Motivations Preferred Ability to Make an Impact:
Inspired to perform well by the ability to contribute to the success of a project or the organization Self-Starter:
Inspired to perform without outside help Flexibility:
Inspired to perform well when granted the ability to set your own schedule and goals Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-1.
35(c).
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Plymouth, MI Plymouth, MI Full-time Full-time Estimated:
$45.
2K - $57.
3K a year Estimated:
$45.
2K - $57.
3K a year The Opportunity:
In this role, you will serve as an Administrative Assistant and will work alongside our Geotechnical and Materials groups.
You will support several team members across these groups in the Plymouth, Michigan office and work daily with Administrative Team Members in our Regional Offices.
Responsibilities:
Project Assistance:
Proofreading, formatting, and processing documents, with the responsibility of ensuring they follow our company standards; Running reports and following up with outstanding items.
(Multiple internal programs will be used); Sending feedback requests to clients; Tracking and following up on project requirements.
(proposals signed client agreements, safety forms, reports, and change orders).
General Office Duties:
Equipment and Vehicle tracking such as maintenance and recalls; Answering phones and greeting guests; Coordinate and attend meetings and participate on internal committees to capture key tasks, document assignments, track deliverables, and follow up with Project Managers to help with their deliverables; Update team member resumes; Help prepare deliverables for presentations (PowerPoint or other supporting programs for visuals.
); Communication with team members will be in several different forms, including phone, email, Microsoft Teams video calls, and in person.
Accounting:
Track Business Expenses; Reconciling Credit Cards; Assisting Project Managers with accounts payable and receivables.
Coordination and Travel Arrangements:
Coordinating meetings, primarily for internal team members; Arranging travel for field and office team members; Setting up meetings, primarily internally with room arrangement, IT needs, and meals; Facilitating onboarding of new team members and working with HR.
Technical Skills:
The ideal candidate would exhibit the following:
Experience in an administrative office role.
Excellent Proofreading skills related to word usage, flow, and punctuation.
Excited to learn new programs/processes/technology and grow professionally.
Comfortable communicating via phone, text, email, and Microsoft Teams video calls.
Competency using computer operating systems and current MS Office Suite programs (Word, Excel, Outlook, Teams, and PowerPoint) Experience in Bluebeam preferred.
Ability to understand and adapt to change and react productively to frequent interruptions and changing conditions.
Also, able to independently focus and work on deliverables requiring 1-2 hours of dedication.
Ability to work independently and as a part of a team Ability to reprioritize throughout the day as urgent needs arise Comfortable meeting tight deadlines and adapting to changing project needs with little to no notice Willing to work occasional overtime, weekends, and travel overnight (rare) to meet the needs of our clients Ability to work at a desk for long periods of time.
Core Competencies:
Has competency using computer operating systems and MS Office Suite programs (Word, Excel, Outlook and PowerPoint).
Excellent verbal and written communications skills to effectively interact with clients, team members, and supervisors, conveying technical information clearly.
Strong organizational skills, ability to prioritize, manage workloads, maintain accurate and detailed record-keeping skills, documenting field observations, safety concerns, and problem resolutions.
Effective interpersonal skills to build rapport with clients and team members, fostering positive working relationships, customer-centric approach to provide excellent service to clients, ensuring their needs and concerns are addressed promptly and professionally.
Must be able to understand and adapt to change and react productively to frequent interruptions and changing conditions.
Has a general aptitude for identifying and resolving complex technical problems, utilizing critical thinking and logical reasoning.
Demonstrates ethical conduct, maintaining confidentiality and ensuring safety and security in all aspects of work, strict adherence to safety protocols and guidelines, fostering a safe working environment for yourself and others.
SME's Core Values:
Honesty and Integrity Respect Selfless Service Teamwork Practical Solutions
Benefits:
At SME, we believe that taking care of our employees is the cornerstone of our success.
Our commitment to your well-being goes beyond a job- it is about helping you thrive both personally and professionally.
We offer a benefits package that is not simply meeting an expectation, but a key component of your overall job satisfaction.
The following list highlights many of the benefits SME offers its employees.
SME provides Medical, Dental, and Vision after 30 days of employment.
SME covers the premium cost of medical insurance so that you and your families never have to worry about the costs of healthcare.
401k match Yearly profit sharing that goes directly into your 401k Yearly performance bonuses Yearly wage evaluations Flexible Spending Account Tuition Reimbursement Competitive Paid Time Off Volunteer Time Off Behaviors Preferred Leader:
Inspires teammates to follow them Thought Provoking:
Capable of making others think deeply on a subject Loyal:
Shows firm and constant support to a cause Team Player:
Works well as a member of a group Enthusiastic:
Shows intense and eager enjoyment and interest Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well Dedicated:
Devoted to a task or purpose with loyalty or integrity Motivations Preferred Ability to Make an Impact:
Inspired to perform well by the ability to contribute to the success of a project or the organization Self-Starter:
Inspired to perform without outside help Flexibility:
Inspired to perform well when granted the ability to set your own schedule and goals Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-1.
35(c).
Estimated Salary: $20 to $28 per hour based on qualifications.
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