Staff Assistant
Plymouth, MI Plymouth, MI Full-time Full-time Estimated:
$39.
3K - $49.
8K a year Estimated:
$39.
3K - $49.
8K a year SME Administrative Assistants are responsible for supporting a team of individuals assigned to a specific Group or Office.
An Administrative Assistant is responsible for assisting the operations at the team, office, and company levels, and for assisting dwith a wide variety of project-related, business development, and client development tasks.
Administrative Assistants will have at least two years of experience in a supporting role, as well as experience in all aspects of the most up to date version of MS Office suite.
Assist team members with a wide variety of tasks Ability to adapt to reprioritize throughout the day as urgent needs arise Ability to meet tight deadlines and adapt to changing project needs with little to no notice Ability to work occasional overtime, weekends, and travel out of town, overnight to meet the needs of our clients Ability to sit for long periods of time TECHNICAL SKILLS REQUIRED:
Two years' experience in a supporting role Proofreading Must have effective oral and written communication skills Has competency using computer operating systems and MS Office Suite programs (Word, Excel, Outlook and PowerPoint) PREFERRED BEHAVIORAL TRAITS:
Must have the aptitude to learn and grow professionally Must be able to understand and adapt to change and react productively to frequent interruptions and changing conditions Honest, hard working, timely, organized, detailed, trustworthy, friendly, flexible, good listening skills DESCRIPTION OF POSITION
Responsibilities:
Answering phones, greet guests and sign them in and clear them for access Meeting set-up and clean-up including food orders, help with conferencing equipment, and stocking drinks and snacks Ordering general office supplies and equipment Note taking, meeting minutes and follow-up on action items Purging physical files as well as electronic files Sorting and distributing incoming mail and preparing outgoing mail and packages including sending equipment for repair and calibration Outlook calendars including setting up meeting invites, reserving conference rooms, and updating conference room calendars Travel planning and coordination Assisting other administrative team members with various assignments SAFETY:
Actively promote a safety culture Work with local safety coordinators to verify the availability of appropriate safety equipment and supplies, adherence to corporate safe work policies and practices, safe condition of facilities, and safe operation of SME vehicles SME Safety Plan preparation and inventory for projects Attend monthly safety meetings HUMAN RESOURCES:
Assist as needed with projects such as filing, events, orientations, meeting preparation and logistics PROJECT ASSISTANT:
Data input of proposals and projects and run weekly reports Send feedback requests to clients Prepare change orders, subcontractor agreements and subconsultant agreements Proposal assistance and follow-up Contract inventory and management Document retention and project close-out Proofing and formatting deliverables in accordance with SME Administrative Standards ACCOUNTING:
Credit card reconciliation for team or office Preliminary invoice assistance with invoicing inventory and coordination Weekly timesheet review, assistance, and coordination MARKETING:
Act as liaison between technical staff and marketing team to assist with requests for qualification packages and PowerPoint presentations INFORMATION TECHNOLOGY:
Order supplies for copy machines and printers Maintain emergency kits with spare technology equipment Act as a liaison between technical staff and IT team to troubleshoot issues Point person for video conferencing equipment Job Type:
Full-time
Benefits:
401(k) Dental insurance Flexible spending account Health insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Plymouth, MI:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
$39.
3K - $49.
8K a year Estimated:
$39.
3K - $49.
8K a year SME Administrative Assistants are responsible for supporting a team of individuals assigned to a specific Group or Office.
An Administrative Assistant is responsible for assisting the operations at the team, office, and company levels, and for assisting dwith a wide variety of project-related, business development, and client development tasks.
Administrative Assistants will have at least two years of experience in a supporting role, as well as experience in all aspects of the most up to date version of MS Office suite.
Assist team members with a wide variety of tasks Ability to adapt to reprioritize throughout the day as urgent needs arise Ability to meet tight deadlines and adapt to changing project needs with little to no notice Ability to work occasional overtime, weekends, and travel out of town, overnight to meet the needs of our clients Ability to sit for long periods of time TECHNICAL SKILLS REQUIRED:
Two years' experience in a supporting role Proofreading Must have effective oral and written communication skills Has competency using computer operating systems and MS Office Suite programs (Word, Excel, Outlook and PowerPoint) PREFERRED BEHAVIORAL TRAITS:
Must have the aptitude to learn and grow professionally Must be able to understand and adapt to change and react productively to frequent interruptions and changing conditions Honest, hard working, timely, organized, detailed, trustworthy, friendly, flexible, good listening skills DESCRIPTION OF POSITION
Responsibilities:
Answering phones, greet guests and sign them in and clear them for access Meeting set-up and clean-up including food orders, help with conferencing equipment, and stocking drinks and snacks Ordering general office supplies and equipment Note taking, meeting minutes and follow-up on action items Purging physical files as well as electronic files Sorting and distributing incoming mail and preparing outgoing mail and packages including sending equipment for repair and calibration Outlook calendars including setting up meeting invites, reserving conference rooms, and updating conference room calendars Travel planning and coordination Assisting other administrative team members with various assignments SAFETY:
Actively promote a safety culture Work with local safety coordinators to verify the availability of appropriate safety equipment and supplies, adherence to corporate safe work policies and practices, safe condition of facilities, and safe operation of SME vehicles SME Safety Plan preparation and inventory for projects Attend monthly safety meetings HUMAN RESOURCES:
Assist as needed with projects such as filing, events, orientations, meeting preparation and logistics PROJECT ASSISTANT:
Data input of proposals and projects and run weekly reports Send feedback requests to clients Prepare change orders, subcontractor agreements and subconsultant agreements Proposal assistance and follow-up Contract inventory and management Document retention and project close-out Proofing and formatting deliverables in accordance with SME Administrative Standards ACCOUNTING:
Credit card reconciliation for team or office Preliminary invoice assistance with invoicing inventory and coordination Weekly timesheet review, assistance, and coordination MARKETING:
Act as liaison between technical staff and marketing team to assist with requests for qualification packages and PowerPoint presentations INFORMATION TECHNOLOGY:
Order supplies for copy machines and printers Maintain emergency kits with spare technology equipment Act as a liaison between technical staff and IT team to troubleshoot issues Point person for video conferencing equipment Job Type:
Full-time
Benefits:
401(k) Dental insurance Flexible spending account Health insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Plymouth, MI:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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